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Speak at a council meeting
We provide a 30-minute public input period at the beginning of regular Council meetings, during which you can speak to Council on any item of interest for up to three minutes.
Regular Council meetings are held virtually on the first and third Mondays of each month and agendas are posted on the Tuesday morning before the next Council meeting.
All upcoming Council meetings and workshops are held virtually until further notice.
This page has information for how to:
- Attend or speak at a Council workshop virtually
- Provide written material to Council before you speak
- Present a delegation
- Conduct during meetings
Attending or speaking at a Council meeting
If you would like to sign up to speak virtually, you must register in advance by emailing the Municipal Clerk email@example.com before 12pm noon on the day of the meeting. Watch the livestream of council meetings or workshops.
Attending or speaking at a Council workshop
All Council workshops are held virtually. You can attend a Council workshop by watching the live stream online. If you would like to participate in a Council workshop, please email firstname.lastname@example.org before 12pm noon on the day of the meeting.
Here's how you can speak virtually during the meeting:
- The Municipal Clerk will provide you with instructions for how to connect to Zoom by email.
- You will have the opportunity to have a practice session prior to the meeting to ensure you are familiar with the technology prior to your presentation.
- The Mayor will call your name when it is your time to speak.
- You will have up to three minutes to address Council
- Any materials you wish to leave for Council may be emailed to the Municipal Clerk.
Speaking at a Council workshop
Public input at Council workshops is limited to 10 speakers and dependent on the amount of time available. Public input is discretionary and depends on the amount of time available, which may prevent some or all from speaking.
All Council workshops are held virtually. To speak at a Council workshop, you are required to register in advance by emailing email@example.com before 12pm noon on the day of the meeting.
Attending as a non-speaking observer
Providing written material to Council
If you would like to share your thoughts in writing — rather than speak at a meeting — you can email Mayor and Council at firstname.lastname@example.org. Your letter will be circulated to them and, if appropriate, its contents will be acted upon by staff.
To ensure Council receives written material in advance of the Monday meeting where you plan to speak, we can circulate the material to Council if we receive it by Tuesday at 12pm of the week prior.
Conduct during Council meetings
There are a number of rules and requirements for conducting yourself during a Council meeting or workshop. Speakers’ comments are live-streamed on the DNV website and recorded for rebroadcast.
All comments are directed to the presiding member and you must address the Mayor as “Your Worship” or “Mayor Little” and councillors as “Councillor…” followed by their surname.
The public are asked to:
- Respect the authority of the Chair and stop speaking if called to order
- Listen quietly and respect each person’s right to voice their opinion
- Refrain from applause or expressions of emotion, whether for or against an item, that may potentially intimidate additional speakers
- Not otherwise disrupt the meeting or a speaker
Speakers may not:
- Speak disrespectfully of any other person
- Use rude or offensive language
- Make a statement or allegation that impugns the character of any person
- Speak or act in an aggressive, bullying or harassing manner
- Unnecessarily delay the meeting
- Not comment on items of a closed public hearing